Leadership Prioritization Grid

A clarity tool to help you focus on what truly matters

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Download Your Template Here:

Leadership_Prioritization_Grid_Reference_Template (1).pdf

Overview

The Leadership Prioritization Grid helps you cut through overwhelm and lead with intention. As a leader, you face dozens of competing tasks, requests, and ideas daily. This tool gives you a simple, strategic lens to separate what’s urgent, important, and misaligned — so you can lead with focus, not reaction.

How It Works

This grid is broken into four decision zones. You’ll categorize current tasks, responsibilities, or decisions into one of the following:

Quadrant	Definition	Action
Zone 1: High Impact, High Urgency	Mission-critical items with time sensitivity	Do it now or delegate immediately
Zone 2: High Impact, Low Urgency	Strategic, meaningful work that builds momentum long-term	Schedule it and protect the time
Zone 3: Low Impact, High Urgency	Distractions that feel urgent but don’t move the mission	Delegate, automate, or set boundaries
Zone 4: Low Impact, Low Urgency	Noise, busy work, or distractions	Delete or deprioritize entirely

When to Use It

At the beginning of each week or project cycle
When you feel stretched too thin or unclear where to focus
During coaching to clarify execution priorities

Step-by-Step Instructions

List everything on your mind — tasks, decisions, projects, requests
Categorize each item into one of the four zones
Decide what must be done now, what needs scheduling, what can be handed off, and what to eliminate
Refocus your calendar and energy accordingly

Example Leadership Grid

Task or Decision	Zone	Action
Prepare pitch deck for Thursday	Zone 1	Complete today
Rebuild onboarding experience	Zone 2	Block 90 mins Friday
Approve vendor invoices	Zone 3	Delegate to operations lead
Reorganize team Slack channels	Zone 4	Delete or revisit later

Downloadable Template

A Word and Notion version of the grid are available upon request.